Senior Admin Executive

Senior Admin Executive executes the tasks related to office administration. This role ensures smooth office operations and personnel matters support business goals while following all rules and policies.

Key Responsibilities

1. Administrative & Office Management:

• Execute and coordinate administrative processes to ensure efficient office operations.
• Monitor office supply inventory and arrange the timely procurement of materials, adhering to budgetary constraints.
• Oversee facilities services and maintenance activities, collaborating with contractors to ensure operational continuity.
• Handle office operations, including renovations and event planning, ensuring alignment with organizational goals.
• Track the flow of fixed assets to ensure proper asset management.
• Ensure compliance with company policies and local regulations across all operational functions.
• Facilitate communication between departments to support seamless business operations.

2. Expats Offering Services:

• Stay updated on local labor laws and best practices, in charge of the full cycle of expat paperwork and procedures to ensure timely compliance with deadlines.
• Maintain internal databases and reports, ensuring accuracy and efficiency in all expat-related processes.
• Advise stakeholders on policies and procedures related to expat management.

3. Employee Offering Services:

• Handle all aspects of employee business trips, including decisions, requests, visa arrangements, hotel reservations, flight bookings, insurance, and per diem allocations.
• Coordinate the health check-up process, including vendor selection, obtaining quotations, contract management, employee communication, and payment processing.
• Process guest registration for internal visitors, including fingerprint collection, issuing access cards, office tours, and providing guest support.
• In charge of communicating and announcements related to administrative functions, ensuring clarity and efficiency across departments.

4.  Administration Reports/ Process/ Policy/ Procedure System Management:

• Prepare and submit office expense reports in a timely manner, ensuring accuracy and accountability.
• Assist in budget preparation by tracking and reporting on costs and expenses.

Qualifications

Must-have:

• Bachelor's degree in Human Resources, Business Administration, Finance, or a related field.
• A minimum of 3+ years of experience in administrative management.
• Strong background in data management with excellent analytical, systematic, and problem-solving skills.
• In-depth knowledge of local labor laws and regulations for expats.
• Exceptional organizational and multitasking abilities.
• Leadership skills with a collaborative, team-oriented approach.
• Proficiency in English, and Microsoft Office (especially Excel & PowerPoint).

Nice-to-have:

• Experience in a startup environment, especially within the Information Technology/ Software Development sector.