[Hanoi] Senior HR Admin Executive

JOB SUMMARY

The Senior HR & Admin Executive plays a key role in handling daily administrative operations while supporting Organization Development (OD) initiatives and ensuring basic legal compliance. This position requires a highly organized, proactive, and energetic individual who can handle multiple responsibilities across Admin, Organization Development and Legal coordination.

KEY RESPONSIBILITY: 

1. General Affairs (GA) & Office Administration

• Ensure smooth daily office operations.
• Manage office supplies, equipment purchasing, repairs, and maintenance.
• Handle administrative bills, office expenses, and general errands.
• Review supply requisitions and ensure proper approval from the Board of Directors.
• Manage contracts and price negotiations with office vendors, service providers, and landlords.
• Maintain strong relationships with vendors/service providers and ensure timely invoicing and payment.
• Plan and execute procurement of office equipment, workspace layouts, and office system improvements.
• Provide general support to employees and welcome guests/visitors.
• Manage all travel arrangements including visas, TRC, work permits for expats, flights, hotels, transportation, and issuance of travel documents.
• Coordinate and execute company events, internal activities, and team-building programs.
• Ensure the workplace complies with safety and security standards.
• Perform other assigned administrative tasks and other tasks from the Manager as needed.

2. Organization Development (OD)

• Participate in planning and execution of Organization Development (OD) activities, including: company events, company programs, engagement activities, etc
• Participate in building and maintaining company culture initiatives
• Collaborate with stakeholders to improve employee experience

3. Legal & Compliance Support

• Support legal documentation, contracts, and company records management
• Liaise with external legal partners or consultants when needed
• Ensure compliance with company policies and local regulations
• Assist in preparing documents for audits, licenses, and regulatory requirements

REQUIREMENTS: 

1. Core Skills: 

• Bachelor’s degree in Business Administration, Human Resources, Law, or a related field
• At least 6 years of experience in a related roles, for example: General Affairs, General HR Admin, Internal Communication, etc 
• Strong understanding of office management responsibilities, administrative systems, and HR procedures.
• Having experience in handling Visa, Work Permit for expats living in Vietnam
• Good understanding and have experience in internal communication and employee engagement activities
• Having knowledge of corporate legal and compliance 
• Proficiency in Microsoft 365 and Google Workspace (Docs, Sheets, Drive, Cloud).
• Experience with Slack or quick adaptation to digital tools is a plus.
• Excellent communication skills in English and Vietnamese

2. Soft-skills: 

• Excellent time management, multi-tasking skills
• High attention to detail and strong problem-solving skills.
• Excellent written and verbal communication skills
• Honest, well-organized, proactive, energetic and a strong team player.
• Flexible, adaptable, and comfortable working in a fast-paced, multi-task environment.

We truly appreciate your interest in Money Forward Vietnam and would like to thank you for taking the time to apply for this opportunity. Please note that only shortlisted candidates will be contacted by our team within two weeks.