[Hanoi] Admin Executive

We are seeking a highly self-motivated Admin Executive with 3+ years of experience to manage General Affairs (GA)and office administration to ensure organizational effectiveness, efficiency, and compliance.
This role reports directly to the HR Manager and Directors, and requires close coordination with multiple internal departments and external partners.

Key Responsibilities

General Affairs (GA) & Office Administration, including but not limited to: 

• Ensure smooth daily office operations.
• Manage office supplies, equipment purchasing, repairs, and maintenance.
• Handle administrative bills, office expenses, and general errands.
• Review supply requisitions and ensure proper approval from the Board of Directors.
• Manage contracts and price negotiations with office vendors, service providers, and landlords.
• Maintain strong relationships with vendors/service providers and ensure timely invoicing and payment.
• Plan and execute procurement of office equipment, workspace layouts, and office system improvements.
• Provide general support to employees and welcome guests/visitors.
• Manage all travel arrangements including visas, TRC, work permits for expats, flights, hotels, transportation, and issuance of travel documents.
• Coordinate and execute company events, internal activities, and team-building programs.
• Ensure the workplace complies with safety and security standards.
• Perform other assigned administrative tasks and other tasks from the Manager as needed.

Requirements: 

• Minimum 3 years of experience in Office Management, GA or HRAD-related roles.
• Experience in an IT company 
• Strong understanding of office management responsibilities, administrative systems, and HR procedures.
• Excellent time management, multi-tasking, prioritization, and organizational skills.
• High attention to detail and strong problem-solving skills.
• Excellent written and verbal communication skills.
• Proficiency in Microsoft 365 and Google Workspace (Docs, Sheets, Drive, Cloud). Experience with Slack or quick adaptation to digital tools is a plus.
• Honest, well-organized, proactive, and a strong team player.
• Fluent and confident in English.
• Flexible, adaptable, and comfortable working in a fast-paced, multi-task environment.
• Plus if you have experience in C&B, Internal Communication tasks